We recommend that you also specify a secondary owner account in the My Site Cleanup section. Next to My Site Cleanup, make sure Enable access delegation is selected. Under My Site Settings, select Setup My Sites. If you have Office 365 operated by 21Vianet (China), sign in to the Microsoft 365 admin center, then browse to the SharePoint admin center and open the More features page. If you have Office 365 Germany, sign in to the Microsoft 365 admin center, then browse to the SharePoint admin center and open the More features page.
Go to the More features page of the new SharePoint admin center, and sign in with an account that has admin permissions for your organization. If access delegation is disabled or a manager or secondary owner isn't set for a user, no one will have automatic access when the user is deleted or be warned that the OneDrive will be deleted. Follow these steps to confirm that this automatic access delegation is enabled for your organization, and to set a secondary owner in case a user doesn't have a specified manager. Configure automatic access delegationīy default, when a user is deleted, the user's manager is automatically given access to the user's OneDrive. (To change the retention time, see Set the OneDrive retention for deleted users.) They'll receive an email with a link to these instructions for accessing the deleted user's OneDrive: Copy files from another user's OneDrive.
If you give another user access to the OneDrive, that user will have 30 days by default to access and download the files they want to keep. For more info, see Delete a user from your organization. When you delete a user from the Active users page in the Microsoft 365 admin center, you can choose what you want to do with the user's product licenses, email, and OneDrive.
Deleting a user from the Microsoft 365 admin center This article describes how you can manage a user's OneDrive when you delete the user's Microsoft 365 account for your organization, and what steps happen automatically.
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